January 2023 Business Due Dates

January 3 - Payment of Employer Share of Social Security Tax from 2020 -

If you are an employer that deferred paying the employer share of social security tax or the railroad retirement tax equivalent in 2020, the remaining 50% of the deferred amount of the employer share of social security tax is due by January 3, 2023. Any payments or deposits made before January 3, 2022, less amounts applied against the January 3, 2022, required payment, will be applied against the payment due by January 3, 2023.

January 17 - Employer’s Monthly Deposit Due -

If you are an employer and the monthly deposit rules apply, January 17 is the due date for you to make your deposit of Social Security, Medicare, and withheld income tax for December 2022. This is also the due date for the nonpayroll withholding deposit for December 2022 if the monthly deposit rule applies. Employment tax deposits must be made electronically (no paper coupons), except employers with a deposit liability under $2,500 for a return period may remit payments quarterly or annually with the return.

January 17 - Farmers and Fishermen -

Pay your estimated tax for 2022 using Form 1040-ES. You have until April 18 to file your 2022 income tax return (Form 1040 or Form 1040-SR). If you don't pay your estimated tax by January 17, you must file your 2022 return and pay any tax due by March 1, 2023, to avoid an estimated tax penalty.

January 31 - 1099-NECs Due to Service Providers & the IRS -

If you are a business or rental property owner and paid $600 or more to individuals (other than employees) as nonemployee compensation during 2022, you are required to provide Form 1099-NEC to those workers by January 31. “Nonemployee compensation” can mean payments for services performed for your business or rental by an individual who is not your employee, commissions, professional fees and materials, prizes and awards for services provided, fish purchases for cash, and payments for an oil and gas working interest. To avoid a penalty, copies of the 1099-NECs also need to be sent to the IRS by January 31, 2023. The 1099-NECs must be submitted on optically scannable (OCR) forms. This firm prepares 1099s in OCR format for submission to the IRS with the 1096 submittal form. This service provides both recipient and file copies for your records. A business or individual who is required to file 250 or more information returns (i.e., 1099s and W-2s among others) must file those forms electronically. Please call this office for preparation assistance.

January 31 - Form 1098 and Other 1099s Due to Recipients -

Form 1098 (Mortgage Interest Statement) and Forms 1099, including 1099-NEC (see above) are due to recipients by January 31. The IRS’ copy, other than for 1099-NECs, is not due until February 28, 2023, or March 31, 2023, if electronically filed. These 1099s may be reporting the following types of income:

Dividends and other corporate distributions
Interest
Rent
Royalties
Payments of Indian gaming profits to tribal members
Profit-sharing distributions
Retirement plan distributions
Original issue discount
Prizes and awards
Medical and health care payments
Debt cancellation (treated as payment to debtor)

January 31 - Employers - W-2s Due to All Employees & the Government -

EMPLOYEE’S COPY: All employers need to give copies of the W-2 form for 2022 to their employees. If an employee agreed to receive their W-2 form electronically, post it on a website and notify the employee of the posting. GOVERNMENT’S COPY: W-2 Copy A and Transmittal Form W-3, whether filed electronically or by paper, are due January 31 to the Social Security Administration.

January 31 - File Form 941 and Deposit Any Undeposited Tax -

File Form 941 for the fourth quarter of 2022. Deposit any undeposited Social Security, Medicare, and withheld income tax. (If your tax liability is less than $2,500, you can pay it in full with a timely filed return.) If you deposited the tax for the quarter in full and on time, you have until February 10 to file the return.

January 31 - File Form 943 -

All farm employers should file Form 943 to report Social Security, Medicare taxes and withheld income tax for 2022. Deposit any undeposited tax. (If your tax liability is less than $2,500, you can pay it in full with a timely filed return.) If you deposited the tax for the year in full and on time, you have until February 10 to file the return.

January 31 - W-2G Due from Payers of Gambling Winnings -

If you paid either reportable gambling winnings or withheld income tax from gambling winnings, give the winners their copies of the W-2G form for 2022.

January 31 - Individuals Who Must Make Estimated Tax Payments -

Individuals Who Must Make Estimated Tax Payments. If you didn't pay your last installment of estimated tax by January 17, you may choose (but aren't required) to file your income tax return (Form 1040 or Form 1040-SR) for 2022 by January 31. Filing your return and paying any tax due by January 31 prevents any penalty for late payment of the last installment. If you can't file and pay your tax by January 31, file and pay your tax by April 18.

January 31 - File Form 940 - Federal Unemployment Tax -

File Form 940 2022. If your undeposited tax is $500 or less, you can either pay it with your return or deposit it. If it is more than $500, you must deposit it. However, if you deposited the tax for the year in full and on time, you have until February 10 to file the return.

January 31 - File Form 945 -

File Form 945 to report income tax withheld for 2022 on all nonpayroll items, including backup withholding and withholding on pensions, annuities, IRAs, gambling winnings, and payments of Indian gaming profits to tribal members. Deposit or pay any undeposited tax. (If your tax liability is less than $2,500, you can pay it in full with a timely filed return.) If you deposited the tax for the year timely, properly, and in full, you have until February 10 to file the return.

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January 2023 Business Due Dates

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